There are three main user roles in the OAS: Auditor, PREA Coordinator, and PREA Compliance Manager.
All auditors will use the OAS to conduct and report PREA audits. This includes reviewing the Pre-Audit Questionnaire (PAQ) submitted by the agency/facility, completing the PREA Auditor Compliance Tool (ACT), as well as generating the interim report (when applicable) and final report for the audit. Auditors will also satisfy their reporting requirements to the Department of Justice (DOJ) by answering questions pertaining to their audits in the system.
PREA Coordinators are responsible for assisting with or completing the PAQ on behalf of their agency. Completing the PAQ includes completing the Facility Information page, as well as responding to questions, or “measures,” regarding the agency’s/facility’s characteristics, policies, procedures, staffing, etc.. The PREA Coordinator will be asked to upload relevant documentation for their auditor to review as part of the PREA audit. An agency can request as many PREA Coordinators as necessary in the OAS; however, there can only be one Primary PREA Coordinator. All other PREA Coordinators requested will be listed as Secondary PREA Coordinators and assigned on an audit-by-audit basis.
PREA Compliance Managers are responsible for assisting with or completing the PAQ on behalf of their facility. Completing the PAQ includes filling out the Facility Information page, as well as responding to questions, or “measures,” regarding the facility’s characteristics, policies, procedures, staffing, etc.. The PREA Compliance Manager will be asked to upload relevant documentation for their auditor to review as part of the PREA audit. A facility can request as many PREA Compliance Managers as necessary in the OAS. It is important to note that there is no hierarchy for Compliance Managers in the system. All Compliance Managers have the same permissions and functions as the other assigned Compliance Manager(s) for that facility.